CentreO Blog

To sumHubDoc is a data capture tool that extracts key data from a company’s financial documents. Then publishes these account transactions in XERO. It allows users to upload their financial documents through multiple means. For example, email, manually upload, or imported via third-party automated features.

HubDoc is one of the popular apps for XERO. As it automates the manual bookkeeping tasks like entering bills and receipts. Making it easy to match transactions to the XERO bank feed. Also giving you a better view of how your business is doing. 

What are the features? 

Capture bills and receipts

Making it easy to capture bills and receipts by email, mobile, desktop or even via a scanner. As a result, they are all storing online, in one place. 

Automate data entry

The system automatically extracts the key information from each bill or receipt. So, it’s ready to copy into XERO with the original document attached. 

Seamlessly match transactions with your bank feed

HubDoc syncs the data from your bills and receipts to XERO as accurately categorised transactions. The transactions can be easily matched with your bank feed so you have up-to-date financial figures. 

Access verified financial data

Every reconciled XERO transaction has a source document attached. So, you can verify the data and know the financials are accurate. Also the information is up-to-date for easy compliance and valuable business insights. 

Why Use HubDoc?

In summary, HubDoc is the ideal solution for businesses. In any cases, when needing multiple parties to contribute to the management of their accounting and bookkeeping systems. Users can invite their accountants, bookkeepers, or other team members to utilize HubDoc. As this platform can sync with multiple platforms, such as XERO and Dropbox. Users will have a consolidated platform to view and record all their necessary financial information.

Most importantly, HubDoc can simplify the audit processes for a business. As HubDoc continues to automatically import, extract, and store uploaded files. Users no longer have to worry about maintaining physical documents. During an audit, these features will allow businesses to efficiently search through all their documents. And decreasing the time required for auditors to complete their audit process. 

For further information, please contact us. 

You may want to read: XERO GETTING BETTER WITH HUBDOC

Dealing with numbers in businesses are never easy. In fact, if you want to expand your business, financials data acts as critical element when making decisions. Furthermore, Xero Cloud Accounting can help you collecting sales data, issuing invoices, generating reports to help you on your daily operations.

 

What is XERO?

XERO is the world-leading cloud accounting software. Not only Xero allows you to review the financial performance of your company anytime but also anywhere you need. Just like all other softwares, all you need is to log in Xero account via Mac, PC, tablet or smart phone to access. Besides getting a real-time view of your cashflow, bank transaction record, invoices and expenses. Xero also support auto bank feed from DBS and HSBC as well. Then you can overview your business financial status just by tapping buttons. 

 

What are the XERO features?

Firstly, it’s an online accounting system. With the fast growing technology and acceptance of soft copies of documents from IRD.  Business owners only need to login online anytime and anywhere to access their real-time financial information. The system provides Direct Bank Feeds. Made easy for clients to settle bills. XERO connects to your corporate bank and automatically, as well as reconciles the information so you can keep track of how your money flows. 

Easy Invoicing with pre-set templates. Setting up with your company logo, linking payment methods and adding terms and conditions to the invoice. It also offers you to link with multiply payment gateways, including Paypal and Stripe to accept payments from all over the world. Nonetheless, the system works with multi-currencies, automatically track your gains and losses across multiple currencies. Saving you time and energy to do the conversion manually.

Image how much time you can save when your payroll can be done automatically. Undoubtedly, paying your employees on time is a MUST in any businesses. With payroll and accounting as one, it’s easy to process your payroll and pay staff insurances and MPFs. Your payroll information is automatically updated into the general ledger monthly. 

Compare to other softwares, XERO includes extensive integrations. It’s ecosystem provides access to 800+ third party business applications, like inventory and time tracking tools, letting you build a platform perfectly suited to your business needs and keeping it all in one system.

Importantly, when companies are growing the business, you can simply invite new team members, accountants, as well as auditors to work with you. By sharing a single data set on Xero makes collaboration easier. 

Last but not least, XERO automatically capture data and export information from bills and receipts. Company’s expenses and supporting document are saved neatly accordingly to the particular transaction.

XERO Integration

With more than 800 third-party apps that can be integrated with XERO, you can tailor-make your XERO experience. We’ve selected a few apps that can help you integrate your XERO account in difference aspects:

Business Management: 

• Spotlight Reporting
• WorkflowMax
• Chaser
• Hubdoc

Expenses Management: 

• Expensify
• Xero Expenses
• Receipt Bank

Payment Gateway: 

• Stripe
• PayPal

HR Management:

•  Talenox
• GPayroll
• HReasily

Inventory Management:

• Tradegecko
• Unleashed
• DEAR

For further information, please contact us. 

You may want to read: CONVERTING TO XERO FROM ANOTHER ACCOUNTING SYSTEM

How Xero can transform your startup? 

Starting a new business is challenging. Xero, the cloud accounting system streamlines tedious administrative tasks and gives you more time to spend on innovation and sales.

• Manage your financials on the go from anywhere with via the mobile app.
• Understand your financials better with the business performance dashboard, so you can make informed decisions.
• Sync Xero cloud accounting seamlessly with hundreds of third-party apps.
• Add staff or your account to view your data at the same time while still controlling their level of access.

Really Useful Tools for Startups

Online Invoicing

Accept payments faster online with a debit or credit, or with PayPal or Stripe, right from the invoice.

Xero Dashboard

Get an up-to-date view of your cash flow with the online dashboard. It’s easier than ever to keep your finger on the pulse. 

Mobile app

Stay connected to your business on the go with a suite of mobile apps. 

Why Should You Upgrade to Xero

• Experience greater mobility and flexibility in your work by having access to your company finances anytime, anywhere using any device.
• Save time on back office processes with Xero’s ability to integrate with over 800 third-party mobile apps
• Minimize your accounting costs by outsourcing related tasks to a professional accounting firm who is familiar with Xero.
• Improve the efficiency and accuracy of your cash flow management with Xero’s various accounting and finance tools.
• Increase collaboration with your accountants, making future audits a more simple process to complete

For further information, please contact us.

You may want to read: CONVERTING TO XERO FROM ANOTHER ACCOUNTING SYSTEM